Staff Positions

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All posted positions close at 11:59 PST of the Closes On Date, unless posted as Open Until Filled.
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Job #: G303
Posted Date: November 27, 2018
Closes On: Open Until Filled
Job Title: Administrative Coordinator (Facilities Services)
Status: Regular Full Time
Benefits Eligible: Yes
Laboratory/Department: Facility Services
The Salk Institute Facility Service department is responsible for overseeing building maintenance, ground maintenance, the interior and exterior building systems, and grounds.
Position Description:

Under general direction, the Department Administrator provides a variety of complex and non-routine administrative support to the Sr. Director of Facility Services, department managers and supervisors, and Facility/Security Services employees. Coordinates with Administrative Assistants to meet office administrative needs, acting as back-up when necessary. Provides excellent customer service to FS/SEC staff and management, Institute staff and vendors. Effectively communicates orally, electronically and in writing. Pays close attention to detail in completing documentation forms, and projects as needed. Ability to work independently. Multi-tasks with frequently changing priorities.



  • High school diploma or equivalent.


  • AA degree in Business Administration or other related field.


  • 3+ years of work related experience, preferably in a large office or department, supporting multiple people.
  • Demonstrated experience with office methods, procedures and practices.


  • 5+ years of work related experience, preferably in a large office or department, supporting multiple people.
  • Background in construction, accounting and facilities management.
Special Requirements:
  • Must be willing to work in an animal-related research environment.
  • Satisfactory completion of the Institute’s background investigation.
  • Able to occasionally work a flexible schedule based on workload and deadlines.
  • Must be able to work assigned standard schedule of Monday – Friday, 7:30 am – 4:00 pm
  • Must be able to work overtime as needed, before or after regular shifts or on weekends.
Physical Requirements:

This position requires constant adjusting focus, grasping, hearing, keying, seeing, sitting, talking, analyzing, calculating, communicating, reading, reasoning, writing, working in confined areas and working inside.