Staff Positions

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Job #: F735
Posted Date: August 31, 2017
Closes On: Open Until Filled
Job Title: Administrative Assistant I
Status: Regular Full Time
Benefits Eligible: Yes
Laboratory/Department: Human Resources
The Human Resources department strives to create a working environment for all members of the Salk community that inspires innovation, encourages collaboration and mutual respect, and promotes scientific excellence. We aim to provide high standards of service that anticipate and meet the diverse needs of the Salk community. Through collaboration and partnership, we work to develop programs and systems and identify solutions that are flexible, efficient, and add value.
Position Description:

The primary function of this position is covering the HR reception desk to include ensuring that all incoming calls are answered promptly, screened and routed to appropriate personnel. Responds to routine inquiries in person, by phone, and by email. Refers visitors to appropriate staff, other offices, etc. Provides general clerical support for HR and Academic Services departments such as filing scheduling parking, placing office supply orders, etc.

Responsible for providing administrative support for the daily operations of the Human Resources Department. The incumbent will be assigned primarily routine tasks in support of these activities. The position requires a skill set that includes strong organizational and time management skills, excellent oral and interpersonal skills, and the ability to assess and manage shifting priorities and adjust workload accordingly in order to meet all expected deadlines.

Education:

Required:

  • High school diploma or equivalent.
Experience:

Required:

  • Minimum of 1 year of general office or clerical experience.
  • Experience working with confidential information.

Preferred:

  • Experience in an office setting that has a wide array of activity at all times.
Special Requirements:
  • Must be willing to work in an animal-related research environment.
  • Must be willing to sign a confidentiality agreement.
  • Must be willing to work overtime based on operational needs.
  • Successful completion of the Institute‚Äôs background investigation.
  • Must be able to work Monday through Friday, 8:30 - 5:00 schedule.
Physical Requirements:

This position requires constant seeing, grasping, communicating and working inside.